Support the day-to-day operations of two business centers as well as our virtual office program and conference room offerings between 8 AM and 5 PM Monday through Friday
Answer calls, cover the front desk, and manage mail/package distribution to clients, including notifying them of important deliveries and assisting them with outgoing messenger services
Maintain client files, the sales leads database, and Constant Contact
Open and close the center daily; ensure front desk is covered and the space is clean, tidy, and well-maintained
Onboard new clients, preparing and reviewing welcome packets
Act as the primary point of contact for leasing clients, providing outstanding service and resolving issues as they arise
Schedule conference rooms, catering, and equipment; maintain conference room, day office, and training room calendars
Perform daily billing, track expenses, order office supplies, process payments, and review charges monthly
Prepare purchase orders for specialty items and work orders for repairs/maintenance (HVAC, lighting, etc.)
Stock and maintain office and kitchen supplies
Demonstrate initiative; flag problems, propose solutions, and contribute new ideas
The preferred candidate will possess:
A talent for working both collaboratively and independently
At least two years of administrative experience
Strong communication and interpersonal skills
Sound judgment, initiative, and attention to detail
Working knowledge of Microsoft Word and Outlook
Ability to present/maintain a pleasant and professional appearance and demeanor
Elite customer service skills, including the ability to remain flexible in high pressure or continually changing situations
Ability to operate office equipment/technology, including computers, printers, fax machines, scanners, postage machines, copiers, and multi-phone systems
High school diploma or equivalent
About Cummings:
Cummings Properties has a long history of giving back to the community. The large majority of its buildings are owned by Cummings Foundation, its philanthropic affiliate, with all rental profits benefiting greater Boston nonprofits. Learn more at www.cummings.com/about/giving-back.
In addition to unlimited career advancement and growth potential, we offer a comprehensive compensation and benefits package that includes:
Medical, dental, vision, life, and disability insurance
Competitive compensation and opportunities for bonuses
401(k) retirement savings plan with generous Company match
Charitable gift match up to $2,000 annually, plus the opportunity to direct an additional $2,000 in Company funds each year to a local nonprofit of your choice
The hourly rate range is $25 - $30, depending on experience. NOTE: Candidates must be able to work on site. This is not a remote or hybrid position.
Interested applicants are encouraged to send a cover letter, resume, and compensation expectations to hiring@cummings.com. Cummings Properties is an Equal Opportunity Employer. In the interest of the safety and health of our employees and clients, we maintain a ZERO TOLERANCE policy in regard to prohibited drug use and alcohol or marijuana abuse. More information about the Cummings organization is available at www.Cummings.com and www.CummingsFoundation.org.